Using Written Word
July 26, 2010
It seems to me that operational meteorologists, especially those who have recently graduated and are just now entering the field, can be a bit lax in their writing. Writing is a key skill for forecasters and I am distressed to see so little attention paid to the effective use of English. In order to receive the desired consideration when trying to communicate one should endeavor to develop a robust command of language and its nuances. I’m not asking each and every meteorologist be a well-versed English major when they enter the field but it does help to have a fundamental understanding of how to speak and write.
Some of the more common mistakes I encounter include improper capitalization (generally reserved for the start of a sentence or a proper noun, but also appropriate in a select few additional situations), proper nouns that are not given the courtesy of capitalization, misplacement of punctuation marks, and faulty pluralization. These are more subtle problems that are not necessarily captured by spelling and grammar checks in our popular writing software, Microsoft Word for example, OpenOffice Writer for another.
Word selection is still a challenge for some folks it seems. Quite and quiet are both words spelled correctly and the former means “very” and the latter decodes as “not loud”. A writer may not substitute one for another without having the conscientious reader “bounced out” of the text at least, or opinion of the author diminished at worst. The reader is no longer concerned with the topic but rather the mistake. Spell check will not find these differences, as both words are spelled correctly, grammar check may not either; therefore it is our duty to understand these subtle differences and use the correct word. In the same vein, “their” is not “they’re” is not “there”. One is the possessive of a collective party, one is the contraction “they are”, and the last is where you might look to find the answer to this question, or any other object of search; in this case “right there in front of you”. One must understand the difference between these words, when they are used, and when they are inappropriate, for the reader is sure to notice.
I have a confession to make. I am not the foremost expert in the English language, neither written nor spoken, although I sometimes play one on the Internet. I was not particularly studious during my formal English education, neither primary, secondary, nor post-secondary. I came to my fondness for words after my college days were behind me. Since that time I have attempted to learn what I failed to then. Luckily for me I have several individuals of like mind in my friendship circle and am able to collaborate and commiserate with them in this pursuit. I also have read several books on writing, including Stephen King’s memoir “On Writing”. While the first section of the memoir describes his life, the second half takes a more detailed look at the writer’s craft. I am also pleased to find Strunk and White’s “The Elements of Style” in my bookcase next to “The Elements of Grammar”, a companion book. I would recommend for anyone in the field to read at least the latter two offerings and the former if so inclined. Another source recently discovered is the website of Dr. Paul Brians. Dr. Brians has documented some “Common Errors in English Usage”. If you aren’t interested in Strunk and White nor Steven King, I suggest you look up Dr. Brians.
These suggestions will not pave an easier road for you to publish work in peer-reviewed journals, although it might help. The main goal in this recommendation is preparing one’s mind to communicate with our peers and with our clients. They may not help you explain baroclinicity to an individual with a background in biology, but it will make the attempt easier. The reader can focus on what you are communicating rather than how you are trying to explain it.
A powerful intellect is insufficient to ensure success in our time; you must be able to convey your thoughts in a manner (not manor) that is easy to comprehend, even if the subject itself is difficult to understand. This requires an effort on our part to master the common language, for some of you that is English, for others your mileage may vary (not very). Some scholars, both in universities and on the Internet, decry the downfall of written word. Some attribute it to laziness on the part of students, and I was certainly in that bin. Others ascribe the fault to the Internet itself and the advent of instant messaging and its younger sibling, text messaging. I have certainly seen evidence of both in my work and private life. However, the nomenclature of instant and text messaging can be overcome through a minimal effort and a thorough understanding that what you say to your friends on your own time is not how you should communicate with your peers and betters. What is necessary in brevity for Twitter and text messaging is not necessarily acceptable in your career. What is amusing to read on LOLCats is not amusing when included in business communications and will garner the same consideration from your colleagues and clients as you give to the cats.
Finally, this post is not solely intended to act as a stick, but also a carrot. No person, regardless of status or intellect, is incapable of learning. Understanding how to command the language is not beyond anyone with a degree in meteorology, nor any individual engaged in the pursuit. Understanding how to write is a skill that must be learned and practiced, and I hope I have illuminated one path through this post. As Nicolle has pointed out before on this blog, it is important to know what you need to communicate and know that the other individual may not have the same initial understanding as you. I would suggest that Nicolle’s point is very important and knowing how to execute that communication is even more critical.
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It is said that necessity is the mother of invention. In the same way, tragedy may be the father of opportunity. I do not want to minimize the catastrophe that is the Deepwater Horizon oil spill. The immense loss of life, loss of livelihoods, and the environmental damage cannot be overstated. However, being the optimist that I am, I would like to take a moment to point out what could be tiny slivers of silver lining around the dark cloud that is this disaster.
When you think about Kansas and natural disasters, you naturally think about tornadoes, or droughts, or maybe blizzards. But did you know that the state’s worst natural disaster came from an epic 1951 flood?
In Topeka, residents were preparing for an expected near record crest of 30.5 feet on the Kansas River. Hundreds of volunteers were sandbagging dikes in the city. Evacuations were already beginning in low lying areas of the city, which had been inundated by a disastrous flood in 1903. There were predictions that 19,000 people would be made homeless in the Kansas capital.